Signature for documents in Office Word - handwritten digital signature

Document signature in Office Word
Document signature in Office Word

What is the Signature for Documents tutorial in Office Word about?

In the Signature for Documents video tutorial in Office Word I will show you how you can make a signature to use when signing documents generated or edited in Office Word.

Why do we need such a holographic digital signature?

As work has become more and more intense online, documents are circulating more through the internet and that is why we need a method by which to put our signature on documents.

Normally, we need such a signature to move faster and save paper.

How do I normally sign documents generated in Office Word?

For a document to be 100% legally valid, it must be signed manually.

When I say manual signature, I mean generating the document in Office Word, printing it, signing it, then scanning and sending it.

That is, on the classic version we have several steps, toner paper consumed, and finally we send another scan.

Simplifying the process of signing and scanning documents

Instead of complicating ourselves with all the steps of document generation, printing, signing and scanning, after which sending, we can greatly simplify the process.

we scan only once the signature that we use in the process of generating the document, and in the end all that remains is to send it to the document.

The advantages of the method of simplifying the signing process

The advantages of simplified methods of signing Office Word documents are:

  1. Time saving, you don't go through so many steps anymore
  2. Toner and paper savings (save the planet)
  3. In the end the document looks better, because it is not a scan

How to sign documents in Office Word

Steps required to make a signature for documents in Office Word - handwritten digital signature

  1. Make your signature on white paper with a pen or pen with good contrast, dark color
  2. Crop the signature image so that only the signature remains and import it into the PC
  3. Take a picture or a scan with the signed paper
  4. Open the Office Word application and create a new document
  5. Insert the signed image
  6. Use the "wallpaper removal" function to remove the background and adjust the signature by marking the areas to keep and those to be removed and saved by "keeping changes"
  7. When you're done, right click on the image and "Save as image"
  8. You now have a signature with a transparent background which you can use in any document, regardless of color.

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Video tutorial - Signature for documents in Office Word

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About Cristian Cismaru

I like everything related to IT&C, I like to share the experience and information I accumulate every day.
Learn as you learn!


  1. In some places in Bucharest they are not valid… I believe you and appreciate what you do… but it is not always as it should be… you are absolutely right and it seems legal to me… but those who give only fines, instead of helping are of another opinion… a pity that there is no Revolution… in the true sense of those who revolt… not what was in 89 '…

  2. Adolescent Cristian Marius said

    Pe I think there is no option to remove the background. I can't find it. The word to me looks different from what is in the tutorial. I have a free online version of Microsoft 365


  1. […] Last time tutorial, I showed you how to remove the background from an image, in Office Word (for a signature) on […]

  2. […] Signature for documents in Office Word - handwritten digital signature […]

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